Thursday, November 6, 2014

Financial Report

December 7, 2014

Financial Report at quarterly meeting.

The Treasurer reported that the club has $3542.81 in account. An accurate Financial
Statement was provided at the meeting.

Full report pending for publication and record.

Sunday, August 31, 2014

Constitution and Bylaws

Chamorro Golf Club of Washington State

Constitution and Bylaws of the Chamorro Golf Club of Washington State

Amended August 31, 2014

Article I: NAME

Article I, Section 1: The name of the Club shall be the Chamorro Golf Club of Washington State (CGCWS).

Article II: OBJECTIVE

Article II, Section 1: To promote unity, foster enjoyment, camaraderie, good sportsmanship and fellowship among Chamorro golfers and friends in response to positive competition in the game of golf.

Article III: MEMBERS

Article III, Section 1: Any golfer of Chamorro descent and a resident of Washington State may become a member of the club.

Article III, Section 2: Membership may be extended to golfers other than Chamorro descent who have served with distinction in assisting and promoting the objective of the club. These members will not exceed one-third of the total membership.

Article III, Section 3: Lifetime membership may be extended to members who have served with distinction and continue to be active participants in supporting the objective of the club. These members are accorded membership rights and privileges that include voting. With one exception, lifetime members do not pay dues and are not included in end of year fund distribution.

Article III, Section 4: Honorary membership may be extended to golfers who are former members who are unable to play or honorary guests who have served with distinction in assisting and supporting the objective of the club. These are non-voting members who do not pay dues and are not required to actively participate. In general, most of these members are inactive except for special events such as the Hafa Adai and Islas Marinas Golf Classic.

Article III, Section 5: Any prospective member nominated for membership must be sponsored by a member and must have a majority vote of the general membership. Nomination and voting for the prospective member must be conducted in the absence of the person being considered.

Article III, Section 6: A member shall participate in all Tournament of Champions (TOC) and sanctioned fund raising tournaments. As a minimum, each member will participate in at least two rounds per month. Members not complying with the minimum participation requirement or have three months in arrears in dues shall have their membership terminated other than those members that are excused by the Board of Directors. Reason for excusal includes, but is not limited to the following: Deployment/Temporary Duty (TDY), medical, work related or family reasons. The President will notify, in writing, the member being terminated of the reason for termination.

Article III, Section 7: A member may resign or terminate their membership at any time, either orally or in writing to any member of the Board of Directors.

Article III, Section 8: Any member who resigned or terminated their membership, shall stay out for a period of one year from date of resignation or termination before being eligible for consideration to rejoin the club.

Article III, Section 9: A member on deployment/TDY status or illness for over a period of six months SHALL be excused from tournament play. However, member will continue to pay monthly dues.

Article IV: BOARD OF DIRECTORS

Article IV, Section 1: The club shall have a Board of Directors that consists of a President, Vice President, Secretary and Treasurer.

Article IV, Section 2: The Board of Directors shall be charged to conduct, manage, and oversee the affairs of the club.

Article IV, Section 3: The Board of Directors shall perform any and other duties imposed on them collectively or individually by the bylaws.

Article IV, Section 4: The term of office for the Board of Directors shall be for a period of two (2) years.

Article IV, Section 5: Nominations for office must be submitted by the end of April.

Article IV, Section 6: Elections shall be held at a convenient date during the month of May by a secret ballot.

Article IV, Section 7: Elections shall be held every two (2) years with terms beginning on June 1st.

Article IV, Section 8: In the event of a vacancy in any position, other than the President, such vacancy may be filled temporarily by an appointment, by the President, or until a regular or special meeting is convened to officially nominate a member to fill the vacant position.

Article V: DUTIES OF THE BOARD OF DIRECTORS

Article V, Section 1: President

(a) The President shall be the CEO of the club and shall supervise and control the affairs of the club.

(b) Preside at all meetings.

Article V, Section 2: Vice President

(a) In the absence of the President, perform all duties of the President.

(b) Serve as Hospitality Chairperson in the event of death.

Article V, Section 3: Secretary

(a) Maintain the original copy of the Constitution and Bylaws.

(b) Maintain a book of the minutes of all general or special meetings.

Article V, Section 4: Treasurer

(a) Have a charge and custody of all funds.

(b) Maintain an accurate account of all financial business transactions.

(c) Exhibit financial statements of the club fund upon request of the Board of Directors and during regular or special meetings.

Article VI: GENERAL AND SPECIAL MEETING

Article VI, Section 1: Dates, times and location for club meetings shall be announced by the President in advance.

Article VI, Section 2: Any member of the club may request a special meeting to the Board of Directors for the resolution of a problem or conflict that might jeopardize the internal interest or affair of the club. The President shall announce date, time and location of the meeting.

Article VI, Section 3: All meetings shall be conducted in a parliamentary and democratic manner.

Article VI, Section 4: Quorum for meetings shall consist of 51 % of the members.

Article VI, Section 5: Each member is entitled to one vote on each matter submitted, either by voice or roll call. Approval of all matters submitted will require a majority vote (51% of the membership present).

Article VII: DUES & FUNDS RAISED

Article VII, Section 1: Dues shall be $15.00 a month and may be paid in advance.

Article VII, Section 2: Dues collected and funds raised are for the club’s social functions, tournaments, special events, and for any other expenditure as approved by the Club.

Article VII, Section 3: The majority of the club membership must approve expenditure of any and all funds.

Article VIII: DEPOSITS AND FUNDS

Article VIII, Section 1: All funds shall be deposited to the credit of the club in such a bank the Board of Directors established.

Article VIII, Section 2: All Checks shall be signed by the Treasurer and countersigned by one other Board of Director.

Article VIII, Section 3: A monetary contribution(s) from the club shall be given to each member or member’s immediate family (spouse and children) for illness, hospitalization, death, or any reasonable cause within a calendar year as follows:

(a) Death = $100.00

(b) Hospitalization = $50.00

Article VIII, Section 4: Annual fund distribution in September will be shared equally based on percentage of members’ monthly dues contribution. A $500.00 minimum balance shall be maintained.

Article IX: ACTIVITIES

Article IX, Section 1: Games shall be scheduled every Sunday, depending on the weather conditions and availability of tee times. Current club activities include Tournament of Champion (TOC) during the year. Refer to the Letter of Instruction for guidance on these activities. Tee times are called in on Sunday, at least one week prior to the Sunday schedule for play and posted on the blog site. Members shall contact the Tournament Director or the President as soon as possible prior to the Sunday schedule for play if they are NOT able to attend the event. Members bringing guests shall also notify the Tournament Director or the President so the guest(s) will be part of the head count.

Article IX, Section 2: At least three club fund raising tournaments are scheduled during the year. Information will be announced in advance and posted by the President.

Article IX, Section 3: Other club sponsored or social functions and trips shall be established by a majority vote of the club membership.

Article IX, Section 4: Currently, there are three (3) club social functions: Family Appreciation and Club Anniversary celebrations held in June, the Tournament of Champion Award Celebration upon completion of the final tournament at the end of August, and the Christmas party held in December. Date, time and location will be determined at the general meeting.

Article IX, Section 5: Guests may participate in any of the club’s Tournament of Champion (TOC) but are not eligible for any prizes or awards.

Article X: AMENDMENTS

Article X, Section 1: The Constitution and Bylaws may be amended at a regular or special meeting by a majority vote of the general membership, provided a quorum is present.

Article XI: TERMINATION OF CLUB

Article XI, Section 1: In the event the club shall be disbanded or terminated, current ACTIVE STATUS members of the club shall share all assets.

CONSTITUTION & BYLAWS REVISION WAS APPROVED BY THE GENERAL MEMBERSHIP

ON August 31, 2014

The Secretary will maintain the original copy. The President will maintain a copy.

Members acknowledgement, approval, and signature

John Babauta ___________________________________

Butch Brodeur ___________________________________

Edwin (Ed) Bugarin ___________________________________

Joe Camacho ___________________________________

Vidal Camacho ___________________________________

Jesse Crisostomo ___________________________________

Jose Crisostomo ___________________________________

Ed Cruz ___________________________________

Ray Duenas ___________________________________

Norbert Flawau ___________________________________

Oscar Hilman ___________________________________

Roy Leon-Guerrero ___________________________________

Louie Maguadog ___________________________________

Joe Manibusan ___________________________________

Kevin Maxwell ___________________________________

Julian Mendiola ___________________________________

Charles Meno ___________________________________

Greg Meno ___________________________________

Martin (Marty) Navor ___________________________________

Ray Ogo ___________________________________

Frank Pangelinan ___________________________________

Tony Peredo ___________________________________

Ed Perez ___________________________________

John Perez ___________________________________

Manny Perez ___________________________________

Alex Quitugua ___________________________________

Gene Quitugua ___________________________________

Ed Sablan ___________________________________

Matt Skipworth ___________________________________

Joe Taitano ___________________________________

Tuesday, August 5, 2014

Tournament of Champions LOI

CHAMORRO GOLF CLUB OF WASHINGTON STATE

MONTHLY/ANNUAL TOURNAMENT OF CHAMPION (TOC)

LETTER OF INSTRUCTION

August 2016

1. PURPOSE: To provide a golf event that offers an opportunity for a fun and competitive golf tournament for members. The intent is to promote camaraderie while recognizing and rewarding outstanding players monthly, culminating with annual club TOC. 2. OBJECTIVES:

a. Establish a competitive golf tournament in an even scale (NET), where members have an

opportunity to compete with other members. Members can learn from each other about the rules

and etiquettes of golf, and applying them during a tournament.

b. Recognize and reward the Monthly/Annual TOC champions and other members at the

Club’s Annual Dinner Awards Banquet.

c. This is club sponsored event. Maximum participation is encouraged. Invitation is open for

non member as “guest”.

3. FORMAT: Stroke Play - Full handicap. Callaway system will be applied for member without CGCWS handicap. In addition, a modified style FedEx point system will be applied for Annual Club Championship

4. SCHEDULE:

a. Monthly TOC. Competitive play begins on 1^st and 2^nd Sunday of each month from September, October and March thru August (excluding November thru February).

(1) Cash and points awarded to top 5 places. Payout guide below;

1^st PLACE = 40% of total plus 25 points

2^ND = 30%, plus 20 points

3^RD = 15% plus 15 points

4^TH = 10%/ plus 10 points

5^TH = 5% plus 5 points

NOTE: Members not placing top 5 receive 2 points per round (max of 4 per month).

(2) Members placing top 5 will receive their cash award at completion of 2^nd round.

(3) Multiple Monthly TOC Champion will be awarded additional 50 points.

b. Annual playoff. Upon completion of August TOC, two-round playoff will be played on the 3^rd and 4^th Sunday. Points will be awarded per below.

1^st – 100 pts, 2^nd – 90, 3^rd – 80, 4^th – 70, 5^th – 60, 6^th – 50, 7^th – 40, 8^th – 30,

9^th – 20 and 10^th – 10. 5 points for all others. No-show receives no credit.

(1) Member with most points earned during MONTHLY TOCs and Annual PLAYOFF will receive the Annual TOC Championship award.

(2) Tournament Director will setup first round foursomes in random order. Results of first round net score will determine the pairing of foursomes for second round.

5. FEES:

a. Monthly TOC fee is $5.00.

Note: Fee not assessed if member is not available for 1^st round.

b. Annual TOC fee is $5.00.

Note: Member not available for 1^st round of Monthly TOC will be assessed $5.00 and held for Annual TOC.

Note: Member has option of paying fee “in full” at beginning of TOC schedule.

c. Playoff fee is $10.00 per round. No show will be assessed $10.00.

Note: Member has option of paying fee “in full” at beginning of TOC schedule.

d. Annual and Playoff fees will be managed by Tournament Director and deposited with club monthly dues and accounted for by Club Treasurer.

e. Member must be current with dues and fees to be eligible for Annual TOC prizes.

6. ANNUAL TOC AWARD/PRIZE DISTRIBUTION:

a. At our Club Annual Dinner Awards Banquet, cash prizes will be awarded for all members. Members placing 10 (plus ties) will receive 55% of monies from Annual TOC Fund and remaining members will equally receive 45%. See below for top 10 distribution breakdown:

1^st = 22%, 2^nd = 15%, 3^rd = 13%, 4^th = 11%, 5^th = 9%, 6^th = 8%, 7^th = 7%, 8^th = 6%, 9^th = 5%, 10^th = 4%.

b. The Annual TOC Club Champion will be presented the “Championship Plaque”. Plaque will have names of all Monthly TOC Champions inscribed.

7. HANDICAP: Handicap will be established for each member using 10 lowest scores from 20 rounds of play. Score cards from each club sponsored tournament round will be provided to the Club Handicap Chairman. The chairman is tasked to maintain the handicap roster and provide monthly update. Handicap will be applied each month during Monthly TOC. The same handicap will be applied for the Annual TOC Playoff Championship finals.

8. LOCAL RULES: “Summer/Winter play” apply as designated by course management.

9. TOURNAMENT FEES AND ACCOUNTING: Tournament Director will collect, manage and account for all tournament fees and provide to Club Treasurer for deposit with club monthly dues.

10. TIE-BREAKER: In the event of a tie score, matching of scorecards will be used to determine

the winner. Following applies:

a. Last nine holes played (10-18), ½ of handicap is deducted.

b. If still tie, use last six holes played (13-18), 1/3 of handicap is deducted.

c. Last three holes played (16-18), 1/6 of handicap deducted.

d. 18th Hole

e. Front nine holes played, ½ of handicap.

11. HOLE-IN-ONE AWARD. During any club event/outing, a member scoring an ACE will be presented a check ($10 from each member). Each member is obligated to pay the club treasurer additional $10 at next monthly dues collection. An ACE is not limited to one per round and can be awarded twice or more the same day. The member will be recognized during the Club’s Annual Dinner Awards banquet.

CHAMORRO GOLF CLUB OF WASHINGTON STATE

TOURNAMENT OF CHAMPION (TOC)

LETTER OF INSTRUCTION (LOI)

July 5, 2014

2. OBJECTIVES:

a. Establish a competitive golf tournament in an even scale (NET), where members have an

opportunity to compete with other members. Members can learn from each other about the rules

and etiquettes of golf, and apply them during a tournament.

b. Recognize and reward the Monthly/Annual TOC champions and other members at the

Club’s Annual Dinner Awards Banquet.

c. This is club sponsored event. Maximum participation is encouraged. Invitation is open for

non member as “guest”.

4. SCHEDULE:

a. Monthly TOC. Competitive play begins on 1^st and 2^nd Sunday of each month from September, October and March thru August (excluding November thru February).

(1) Cash and points awarded to top 5 places. Payout guide below:

1^st PLACE = 40% of monthly pot plus 25 points

2^ND = 30%, plus 20 points

3^RD = 15% plus 15 points

4^TH = 10%/ plus 10 points

5^TH = 5% plus 5 points

NOTE: Members not placing top 5 will receive 2 points per round (max of 4 per month).

(2) Top 5 will receive their cash award at completion of 2^nd round.

(3) Additional 50 points will be awarded to multiple TOC winner.

b. Annual playoff. Two-round playoff will follow upon completion of August TOC. Points only will be awarded after every round. Breakdown of points below.

1^st – 100 pts, 2^nd – 90, 3^rd – 80, 4^th – 70, 5^th – 60, 6^th – 50, 7^th – 40, 8^th – 30,

9^th – 20 and 10^th – 10. 5 points for all others. No-show receives no credit.

(1) Member with most points earned during MONTHLY TOCs and Annual PLAYOFF will be declared and awarded “Annual TOC” Champion.

(2) Tournament Director/committee will setup first & second round foursomes in random order.

5. FEES:

a. Monthly TOC fee is $5.00

b. Annual TOC fund is $5.00.

c. Playoff fee is $5.00 per round. No show will be assessed $5.00.

d. Fees will be managed by Club Treasurer and Tournament Director.

e. Member not available for first round of Monthly TOC, regardless of reason (out of state/ill, etc.) will be assessed $5.00 to be applied towards the Annual TOC fund.

f. Member must be current with dues and fees to be eligible for Annual TOC prizes.

6. ANNUAL TOC AWARD/PRIZE DISTRIBUTION:

a. At our Club Annual Dinner Awards Banquet, cash prizes will be awarded to all members. Members placing top 10 (tie-breaker applied) will receive 55% of monies from Annual TOC Fund and remaining members will equally receive remaining 45%. Top 10 distribution breakdown:

1^st = 22%, 2^nd = 15%, 3^rd = 13%, 4^th = 11%, 5^th = 9%, 6^th = 8%, 7^th = 7%, 8^th = 6%, 9^th = 5%, 10^th = 4%.

b. The Annual TOC Club Champion will also be presented the “Championship Plaque”. Plaque will have names of all Monthly TOC Champions inscribed.

7. HANDICAP: Handicap will be established for each member using 10 lowest scores from 20 rounds of play. Score cards from each club sponsored tournament round will be provided to the Club Handicap Chairman. The chairman is tasked to maintain the handicap roster and provide monthly update. Handicap will be applied each month during Monthly TOC. The most current handicap will be applied for the Annual TOC Playoff Championship finals.

8. LOCAL RULES: Winter rules will apply throughout the year.

9. TOURNAMENT FEES AND ACCOUNTING: The Club Treasurer and Tournament Director will manage and account for all tournament fees and provide status at monthly meetings.

10. TIE-BREAKER: In the event of a tie score, matching of scorecards will be used to determine

the winner. Following applies:

a. Last nine holes played (10-18), ½ of handicap is deducted.

b. If still tie, use last six holes played (13-18), 1/3 of handicap is deducted.

c. Last three holes played (16-18), 1/6 of handicap deducted.

d. 18th Hole

e. Front nine holes played, ½ of handicap.

Chamorro Golf Club WA State