Meeting Agenda

July 17

Announcements/Celebrations

1. Secretary: Roll call and brief review of previous minutes.

2. Treasury: Quarterly report

3. Old Business:
    a. Roster Update
    b. HAGC 2017 Venue & Fee increase
    c. KP & Skin Rules & Payout Review

4. New Business
    a.  Fiscal September 2016 - August 2017 Calendar of Events
    b.  2018 Classic Committee & Appointments

         1) Tournament Director
              a) Recommend Golf Course Selection. Upon approval, negotiate & sign Contract
              b) Submit tournament Flyer for publication no later than October for posting in November.
              c)  Coordinate gift bags
              d) Receive and manage tournament applications, parings
              e) Organize Rules committee
              f) Brief concept at HAGC BOD meeting
              g) Conduct Tournament within established procedures.
                  1) Parings
                  2) Registration - Check-in, Side Actions, issue gift bags, tournament rules, BBQ & Banquet tickets.
                  3) Side Actions
                  4) KP Monitors
                  5) Posting of scores at BBQ & Awards Banquet
                  6) Identify standings/winners for flights and side action
                  7) Prize Awards distribution within established procedure
                  8) Recognition and award winners in coordination with Master of Ceremony and President.    

       2) Barbecue Director
              a) Recommend suitable venue to accommodate players and guest. Upon approval,                  negotiate and sign Contract.
              b) Ensure parking, toilet facilities, distance from lodging are within established procedure.
              c) Recommend menu. Upon approval, negotiate and sign Contract.
              d) Recommend and coordinate activities within established procedure.
              e) Conduct BBQ activities in coordination with Master of Ceremonies Director

         3) Awards Banquet Director
               a) Recommend suitable venue to accommodate players and guest.
                   Upon approval, negotiate and sign Contract.
               b) Establish and coordinate set-up of seating arrangement, decorum, & chart within established procedure.
              c) Ensure parking, toilet facilities, distance from lodging are within established procedure.
              d) Recommend menu. Upon approval, negotiate and sign Contract.
              e) Recommend band. Upon approval, negotiate and sign contract.
              f) Coordinate activities within established  procedure in coordination with MC Director.
              g) Secure and display flags
              h) Brief concept at HAGC BOD meeting.
              i) Conduct  activities in coordination with Master of Ceremony Director

         4) Master of Ceremony
              a) BBQ
              b) Awards Banquet

         5) Protocol Officer
              a) Identify VIP and coordinate recognition and placement at BBQ, tournament, & Awards Banquet.
              b) Monitor adherence to protocol at every event.
              c) Coordinate photography and press coverage.
              d) Coordinate HAGC BOD meeting room, set-up to established procedure, & monitor event sequence.
         6) Resource Officer
              a) Provide funds to support tournament
              b) Provide annual HAGC annual fee